We are happy that you have shown interest in our enterprise. At Proofminder Services Ltd. (“Proofminder”, “we”, “us”, or “our” which include our group and affiliated companies), our most important asset is our relationship with our user community. We are committed to maintaining the confidentiality, integrity and security of information about our users and their organizations. This Privacy Policy describes how we treat personal and company information when you visit the Proofminder Website www.proofminder.com (“the Site”) or use the Proofminder Service.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to Proofminder Services Ltd.
In this privacy policy, “you” and “your” refers to individual users of the Proofminder Service, and “Service”, “User”, “Corporate User”, “Application” and other capitalized terms not defined in this privacy policy are defined in the Proofminder General Terms of use currently located at www.proofminder.com/terms-of-use. If you have questions or complaints regarding our privacy policy or practices, please contact us at privacy@proofminder.com
We are a Data Controller of your information.
Proofminder Services Ltd. legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information:
Proofminder Services Ltd. will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
Proofminder collects Personal Data and Anonymous Data from you when you visit our Site, when you send us information or communications in connection with your use of the Proofminder Service, and/or when you download and use the Proofminder Software. “Personal Data” means data that allows someone to identify or contact you, including, for example, your name, address, geographic location of your computer or mobile device, telephone number, credit card number, email address and bank account information, as well as any other non-public information about you that is associated with or linked to any of the foregoing data. “Anonymous Data” means data about you that is not associated with or linked to your Personal Data; Anonymous Data does not permit the identification of individual persons. We collect Personal Data and Anonymous Data, as described below.
Personal Data You Provide To Us
We collect Personal Data from you, such as first and last name, email and mailing addresses, telephone number, professional title, company name, and password, when you register for the Proofminder Service. In addition, we (or our third-party credit card or payment processor on our behalf) might collect Personal Data including your credit card number or account information when you upgrade to a paid account. We also retain information on your behalf, such as the Personal Data described above and any correspondence. If you provide us feedback or contact us via email, we will collect your name and email address, IP address, as well as any other content included in the email, in order to send you a reply, and any information that you submit to us, such as a resume. If we conduct a survey in which you participate, we may collect additional profile information. We may also collect Personal Data at other instances in the Site or Application user experience where we state that Personal Data is being collected.
If you choose to use our referral service to tell a colleague about our site, we will ask you for your colleague’s name and email address. We will automatically send your colleague a one-time email inviting him or her to visit the site. If your colleague is a resident of the European Union, please make sure they are happy to be contacted by us.
Your colleague may contact us at privacy@proofminder.com to request that we remove this information from our database.
Proofminder.com follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and are a part of hosting services’ analytics. The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Like any other website, Proofminder.com uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’ experience by customizing our web page content based on visitors’ browser type and/or other information.
Cookies are small pieces of information which are issued to your computer or mobile device (as the case may be) when you visit a website or access or use a mobile application and which store and sometimes track information about your use of the Site or Application (as the case may be). A number of cookies we use last only for the duration of your web or Application session and expire when you close your browser or exit the Application. Other cookies are used to remember you when you return to the Site or Application and will last for longer. We refer to cookies and the mobile device equivalents as “Identifiers”.
We use Identifiers to:
remember that you have visited us before; this means we can identify the number of unique visitors we receive;
customise elements of the promotional layout and/or content of the pages of the Site or Application;
collect anonymous statistical information about how you use the Site or App (including how long you spend on the Site or Application) and where you have come to the Site or Application from, so that we can improve the Site and learn which parts of the Site and which functions of the Application are most popular with users; and
Our affiliates use Identifiers to monitor performance and usage on the Site and the Application for internal analytics. The use of Identifiers by our affiliates is not covered by our privacy policy. We do not have access or control over these cookies.
Our Site can include Social Media Features, such as the Facebook Like button and Widgets, such as the Share this button or interactive mini-programs that run on our site. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it. Some of the Identifiers used by the Site are set or accessed (as appropriate) by us, and some a by third parties who are delivering services on our behalf.
Proofminder uses your Personal Data in the following ways:
to facilitate the creation of and secure your account on our network; identify you as a user in our system;
to provide improved administration of the Proofminder Service;
to improve the quality of experience when you interact with the Proofminder Service;
to send you a welcome email to verify ownership of the email address provided when your account was created;
to send you administrative email notifications, such as security or support and maintenance advisories
to respond to your inquiries related to employment opportunities or other requests;
to send with your consent (or where a colleague has referred you to us) promotional communications;
to provide you with hardcopy or electronic newsletters, or surveys;
to send with your consent (or where a colleague has referred you to us) upgrades and special offers related to the Proofminder Service and for other marketing purposes of Proofminder or our Partner Companies; and
to make telephone calls to you, from time to time, as a part of secondary fraud protection or to solicit your feedback.
We may create Anonymous Data records from Personal Data by excluding information (such as your name and email) that render the data personally identifiable to you. We use this Anonymous Data to analyze request and usage patterns so that we may enhance the content and functionality of the Proofminder Service.
If you provide feedback on the Proofminder Service, we may use such feedback for any purpose, provided we will not associate such feedback with your Personal Data. Proofminder will collect and store any information contained in such communication and will treat the Personal Data in such communication in accordance with this Privacy Policy.
Proofminder.com’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.
This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called cookies. Cookies are text files, which are stored on your computer and that enable an analysis of the use of the website by users. The information generated by cookies on your use of this website is usually transferred to a Google server in the United States, where it is stored.
The storage of Google Analytics cookies and the utilization of this analysis tool are based on Art. 6 Sect. 1 lit. f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimize both, the services offered online and the operator’s advertising activities.
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Proofminder.com does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
Our Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect on proofminder.com. This policy is not applicable to any information collected offline or via channels other than this website.
By using our website, you hereby consent to our Privacy Policy and agree to its terms.
Last updated: March 1, 2023